Personal Assistant to the Executive Management Team

Ferham House, Rotherham

We are looking for a responsible and professional Assistant to provide secretarial and administrative support to our Executive Management Team (EMT).  In an ever changing, fast paced business environment, you will undertake a variety of tasks on a daily basis to keep you busy, motivated and challenged!  You will be based at our head office in Rotherham called Ferham House, Monday to Friday 9-5pm.

Key Responsibilities (but not exhaustive)

  • PA support to Executive Management Team
  • Diary management, scheduling meetings and appointments
  • Booking/setting up meeting rooms
  • Screen and direct phone calls and distribute correspondence
  • Handle queries, requests and complaints through to resolution
  • Take meeting minutes
  • Produce a variety of professional documents, such as letters, reports, minutes, presentations
  • Booking and arranging travel, transport and accommodation
  • Events and conferences coordination and support
  • Chasing up on deadlines and actions
  • Liaising with EMT, staff, stakeholders, suppliers and clients
  • Processing cash and credit card expenses
  • Maintain paper based and electronic filing systems
  • Miscellaneous tasks to support the Executive Assistant
  • Support cover for EMT PAs and Reception

Requirements

  • Proven work experience as a personal assistant/Professional assistant
  • MS Office skills and experience essential
  • A real team player, not frightened to get your hands dirty
  • Ability to adapt quickly to different working environments, e.g., covering sickness & annual leave for members of the team including Reception duties
  • Completer / Finisher
  • Outstanding organisational and time management skills/ ability to multi-task and prioritise
  • Previous knowledge of office management systems and procedures desirable
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

The successful candidate will report directly to the Executive Assistant to the CEO/CFO and become a member of EMT Business Support & Reception Team

What We Offer

Gain exposure to the totality of the business.  Be part of growth, gain exposure to the Executive Management Team and Private Equity Investors.  Join a business with values and ethics supporting a critical service that positively impacts on society.  Be part of the senior team. One of the best things about joining Exemplar Health Care is our rewards package. We appreciate the people who work with us, and our rewards package is reviewed regularly to reflect that. You can expect to receive:

  • Competitive annual salary
  • Contributory pension scheme
  • 25 days annual leave plus bank holidays
  • Full access to  Exemplar’s MyFIRST Rewards discounts scheme powered by Reward Gateway
  • Employee Assistance Program – 24-hour counselling helpline
  • The opportunity to develop within an established team

 

Patients playing with water pistols

Colleague stories

“There are many career opportunities at Exemplar Health Care and the support that I’ve received has been amazing. Everyone at Exemplar Health Care is committed to not only our residents, but each other. I am proud to be part of the Exemplar family.”

Nurse – Exemplar Health Care

Read our stories

Rewarding your dedication

Whether it’s RCNi membership or NMC PIN payment for Nurses, or lifestyle and retail discounts for everyone, we’re always thinking about new ways of saying ‘thank you’ for being part of our team.

Discount

Lifestyle and retail discounts - all colleagues can access great savings and monthly discounts on high street shops, restaurants, pubs and holidays, as well as 2-for-1 cinema tickets.

EAP

Employee Assistance Programme - all colleagues can access 24/7 counselling and support through our wellbeing partner, Care First.

Pension

Pension plan - after 3 months, you’ll be auto-enrolled into our pension scheme with NOW pensions, where you’ll have up to 5% of your earnings (depending on your salary) put into the pension and we’ll contribute an additional 3%.

DBS check

Paid DBS check - we’ll pay for all new starters to have a DBS check, so you don’t need to cover the cost.

Referral

Referral bonus - if you recommend a friend for a care role with us, you’ll both receive £150, and you can refer as many people as you like.

RCNi

Career development opportunities - there are lots of opportunities to develop your skills and progress in your career at Exemplar Health Care, if you wish. Find out more.